701.05 - Financial Records

Financial records of the school district are maintained in accordance with generally accepted accounting principles (GAAP) as required or modified by law.  School district monies are received and expended from the appropriate fund and/or account.  The funds and accounts of the school district will include, but not be limited to:

 

Governmental fund type:                                                      Proprietary fund type:

General fund                                                                                  Enterprise fund

Special revenue fund                                                                 School nutrition fund

Management levy fund                                                             Child care fund

Public education and recreation levy fund (PERL)       Internal service fund

Student activity fund                                                                   Fiduciary funds:

Capital projects fund                                                                  Trust funds

Physical plant and equipment levy fund (PPEL)            Expendable trust funds

Secure an Advanced Vision for Education (SAVE)        Nonexpendable trust funds

Debt Service Fund                                                                      Pension trust funds

Account groups:                                                                       Agency funds

General capital assets account group

General long-term debt account group

 

The general fund is used primarily for the education program.  Special revenue funds are used to account for monies restricted to a specific use by law.  Capital projects funds are used to account for financial resources to acquire or construct major capital facilities (other than those of proprietary funds and trust funds) and to account for revenues from SAVE.  A debt service fund is used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest.  Proprietary funds account for operations of the school district operated similar to private business, or they account for the costs of providing goods and services provided by one department to other departments on a cost reimbursement basis.  Fiduciary funds are used to account for monies or assets held by the school district on behalf of, or in trust for, another entity.  The accounts groups are the accounting records for capital assets and long-term debt.

The board may establish other funds in accordance with generally accepted accounting principles and may certify other taxes to be levied for the funds as provided by state law.  The status of each fund must be included in the annual report.

It is the responsibility of the superintendent to implement this policy and bring necessary changes in the maintenance of the school district’s financial records to the attention of the board.

 

 

Legal Reference:  Iowa Code 291; 298; 298A  281 I.A.C. 98.

Cross Reference:  704 Revenue
                                       705 Expenditures

Approved:  3-13-17              
Reviewed: 11-09-20            
Revised: