An agenda with appropriate enclosures will be prepared and delivered or mailed to schools and to each Board member by the superintendent.  These should reach the members of the Board sufficiently in advance of the meeting to allow adequate time for study and review.

The agenda for each regular and special meeting shall be posed at the administrative office at least 24 hours prior to the time of said meeting.  Action on any item can only take place with items on the agenda as published.  These provisions do not preclude the taking of testimony at regularly scheduled meetings on matters not on the agenda, which any member of the public may wish to bring before the board, provided that no action is taken by the Board on such matters at the same meeting at which such testimony is taken.

Individuals or groups who wish to place an item on the agenda should do so by contacting the Board’s secretary.  Requests should include name, address, phone number, organization represented, purpose of the presentation, and pertinent background information.  To be included on the regular meeting agenda, requests must be received by the superintendent not later than twenty-four (24) hours prior to the meeting.

 

 

Legal Reference:  Iowa Code Chapter 21, §279.8 (1991)

Cross Reference:  206        Board of Directors Officers
                                       211        Board of Directors Meetings
                                       214.2    Order of Regular Board of Directors Meetings
                                       215        Public Participation in Board of Directors Meetings
                                       218        Board of Directors Records
                                       1001.1  Examination of School District Records

Approved:  2-10-92              
Reviewed:  9-11-23              
Revised:  5-10-99

 

The Board shall conduct an orderly board meeting.  The Board will, at all regular board meetings, follow an agenda order similar to:

1. Call to Order

2.    Declaration of Quorum

3.    Adoption of Agenda

4.    Business Functions

5.    Public Speaks

       A.  Staff

6.    Reports/Information

       A.  Administrative Reports

7.    Unfinished Business

8.    Personnel

9.    New Business

10.  Announcements

11.  Adjournment

The tentative agenda shall be specific enough to properly inform the public of the business before the Board.  The tentative agenda can be amended within the 24-hour notice period only if good cause exists requiring action on additional matters.  If such matters are added, a statement to that effect should be entered in the minutes, and as much advance notice as possible should be given to the public and the media.  This is not meant to prevent the Board or members of the public or the staff from introducing items for discussion only; action on discussion items, however, must normally be deferred to a subsequent meeting when the legally required notice can be given.

 

 

Legal Reference:  Iowa Code Chapter 21 (1991)

Cross Reference:  211        Board of Directors Meetings
                                       214.1    Board of Directors Agenda
                                       215        Public Participation in Board of Directors Meetings
                                       218        Board of Directors Minutes
                                       1001.1  Examination of School District Records

Approved:  2-10-92              
Reviewed:  9-11-23              
Revised:  5-10-99