700 - AUXILIARY SERVICES

700 - AUXILIARY SERVICES Jen@iowaschool… Fri, 06/07/2024 - 08:13

701 - School Food Service

701 - School Food Service dawn.gibson.cm… Thu, 06/13/2024 - 09:51

701.01 - School Nutrition Program

701.01 - School Nutrition Program

The school district will operate a school nutrition program for each attendance center.  The school nutrition program will include meals through participation in the National School Lunch Program.  Students may bring their lunches from home and purchase milk and other incidental items.

School nutrition program facilities are provided to serve students and school personnel when school is in session and during school-related activities.  They may also be used under the supervision of the director of food service for food service to employee groups, parent-teacher meetings, civic organizations meeting for the purpose of better understanding the schools, and senior citizens in accordance with the law and board policy. 

The school nutrition program is operated on a nonprofit basis.  The revenues of the school nutrition program will be used only for the operation or improvement of such programs.  Supplies of the school nutrition program will only be used for the school nutrition program. 

The board will set, and annually review, the prices for school nutrition programs.  It is the responsibility of the superintendent to make a recommendation regarding the prices of school nutrition programs, in accordance with federal and state law. 

It shall be the responsibility of the director of food service to administer the program and to cooperate with the superintendent and appropriate personnel for the proper functioning of the school nutrition program.

 

 

Legal Reference:  42 U.S.C.. §§1751 et seq.
                                      
7 C.F.R. §§210 et seq.
                                      Iowa Code §283A.
                                      281 I.A.C.58.

Cross Reference:  710.2   Free or Reduced Cost Meals Eligibility
                                      710.3   Vending Machines
                                      710.4   Meal Charge Policy
                                      905     Use of School District Facilities and Equipment

Approved:  4-23-92              
Reviewed:  5-08-17              
Revised:  5-08-17

 

dawn.gibson.cm… Thu, 06/13/2024 - 09:51

701.02 - Free of Reduced Cost Meals Eligibility

701.02 - Free of Reduced Cost Meals Eligibility

Students enrolled and attending school in the school district who meet the United States Department of Agriculture (USDA) eligibility guidelines will be provided the school nutrition program services at no cost or at a reduced price.  The school district will make every effort to eliminate any social stigma attached to, and prevent the overt identification of, students who are eligible for free and reduced-price meals.

The district shall annually notify all families of the availability, eligibility criteria, and application procedures for free or reduced-price meals in accordance with state and federal law.

It is the responsibility of the business manager and superintendent to determine the eligibility of students for free or reduced-price school nutrition programs, in accordance with criteria established by state and federal law.  If school personnel have knowledge of a student who is in need of free or reduced-price meals, school personnel shall contact the business manager or superintendent. 

Employees, student not qualified for free meals and others will be required to pay for meals consumed.

It is the responsibility of the superintendent to develop administrative regulations for implementing this policy.

 

 

Legal Reference:  42 U.S.C. §§1751 et seq.
                                      7 C.F.R. §§210 et seq.
                                     
Iowa Code  §283A.
                                      281 I.A.C. 58.

Cross Reference:  710.0    School Nutrition Program
                                      710.3    Vending Machines
                                      710.4    Meal Charge Policy

Approved:  4-23-92              
Reviewed:  5-08-17              
Revised:  5-08-17

 

dawn.gibson.cm… Thu, 06/13/2024 - 09:53

701.03 - Meal Charges

701.03 - Meal Charges

In accordance with state and federal law, the Bennett Community School District adopts the following policy to ensure school district employees, families, and students have a shared understanding of expectations regarding meal charges.  The policy seeks to allow students to receive the nutrition they need to stay focused during the school day, prevent the overt identification of students with insufficient funds to pay for school meals, and maintain the financial integrity of the nonprofit school nutrition program.

 

Payment of Meals

Students have use of a meal account.  When the balance reaches -$10.00 a student may charge no more seconds of main offered to this account.  When an account reaches -$20.00, a student shall not be allowed to charge further meals or a la carte items until the negative account balance is paid.  Families may add money to student accounts by payment at school office.

Students who qualify for free meals shall never be denied a reimbursable meal, even if they have accrued a negative balance from previous purchases.  Students with outstanding meal charge debt shall be allowed to purchase a meal if the student pays for the meal when it is received.  The school district may provide an alternate meal that meets federal and state requirements to students who have charged the maximum allowance to the student account and cannot pay out of pocket for a meal.

Employees may use a charge account for meals, but may charge no more than -$20.00 to this account.  When an account reaches this limit, an employee shall not be allowed to charge further meals or a la carte items until the negative balance is paid.

 

Negative Account Balances

The school district will make reasonable efforts to notify families when meal account balances are low.  Additionally, the school district will make reasonable efforts to collect unpaid meal charges classified as delinquent debt.  The school district will coordinate communications with families to resolve the matter of unpaid charges.  Families will be notified every Wednesday of the month.  Negative balances of more than $50.00, not paid prior to the end of the month, will be turned over to the superintendent or superintendent’s designee for collection.  Options for collection may include:  collection agencies, small claims court, or any other legal method permitted by law.

 

Communication of the Policy

The policy and supporting information regarding meal charges shall be provided in writing to:

  • All households at or before the start of each school year;
  • Students and families who transfer into the district, at time of transfer; and
  • All staff responsible for enforcing any aspect of the policy.

Records of how and when the policy and supporting information were communicated to households and staff will be retained.

The superintendent may develop an administrative process to implement this policy.

 

 

Legal Reference:  42 U.S.C. §§ 1751 et seq.
                                      
7 C.F.R. §§ 210 et seq.
                                      U.S. Dept of Agric, SP 46-2016, Unpaid Meal Charges: Local Meal Charge Policies (2016).
                                      U.S. Dept. of Agric., SP57-2016, Unpaid Meal Charles:  Guidance and Q&A (2016)
                                      Iowa Code 283A
                                      281 I.A.C. 58

Cross Reference:  710.1    School Food Program
                                      710.2    Free or Reduced Cost Meals Eligibility
                                      710.3    Vending Machine

Approved:  5-8-17                
Reviewed:  5-8-17                
Revised:  5-8-17

 

dawn.gibson.cm… Thu, 06/13/2024 - 09:54

701.04 - Records and Reports

701.04 - Records and Reports

The records of the school food program shall be accurate and up-to-date.  It shall be the responsibility of the superintendent or the superintendent’s designee to maintain the records of the program in compliance with this policy and the accounting system of the school district.

The food service department shall report their activities to the board on a monthly basis.

 

 

Legal Reference:  42 U.S.C.S. §§1751-1785
                                      Iowa Code Chapter 283A (1991)
                                      281 Iowa Admin. Code 58

Cross Reference:  504.6    Student Fund Raising
                                      701        School Food Service

Approved:  4-23-92              
Reviewed:  11-09-20            
Revised:  5-08-00

 

dawn.gibson.cm… Thu, 06/13/2024 - 10:02

701.05 - Financial Records

701.05 - Financial Records

Financial records of the school district are maintained in accordance with generally accepted accounting principles (GAAP) as required or modified by law.  School district monies are received and expended from the appropriate fund and/or account.  The funds and accounts of the school district will include, but not be limited to:

 

Governmental fund type:                                                      Proprietary fund type:

General fund                                                                                  Enterprise fund

Special revenue fund                                                                 School nutrition fund

Management levy fund                                                             Child care fund

Public education and recreation levy fund (PERL)       Internal service fund

Student activity fund                                                                   Fiduciary funds:

Capital projects fund                                                                  Trust funds

Physical plant and equipment levy fund (PPEL)            Expendable trust funds

Secure an Advanced Vision for Education (SAVE)        Nonexpendable trust funds

Debt Service Fund                                                                      Pension trust funds

Account groups:                                                                       Agency funds

General capital assets account group

General long-term debt account group

 

The general fund is used primarily for the education program.  Special revenue funds are used to account for monies restricted to a specific use by law.  Capital projects funds are used to account for financial resources to acquire or construct major capital facilities (other than those of proprietary funds and trust funds) and to account for revenues from SAVE.  A debt service fund is used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest.  Proprietary funds account for operations of the school district operated similar to private business, or they account for the costs of providing goods and services provided by one department to other departments on a cost reimbursement basis.  Fiduciary funds are used to account for monies or assets held by the school district on behalf of, or in trust for, another entity.  The accounts groups are the accounting records for capital assets and long-term debt.

The board may establish other funds in accordance with generally accepted accounting principles and may certify other taxes to be levied for the funds as provided by state law.  The status of each fund must be included in the annual report.

It is the responsibility of the superintendent to implement this policy and bring necessary changes in the maintenance of the school district’s financial records to the attention of the board.

 

 

Legal Reference:  Iowa Code 291; 298; 298A  281 I.A.C. 98.

Cross Reference:  704 Revenue
                                       705 Expenditures

Approved:  3-13-17              
Reviewed: 11-09-20            
Revised:             

 

dawn.gibson.cm… Thu, 06/13/2024 - 10:00

702 - Transportation

702 - Transportation dawn.gibson.cm… Thu, 06/13/2024 - 10:05

702.01 - Student School Transportation Eligibility

702.01 - Student School Transportation Eligibility

Elementary (K-8) students living more than one (1) mile from their designated school attendance center shall receive transportation to and from their attendance center at the expense of the school district.  High school (9-12) pupils shall be entitled to transportation only if they live more than three miles from the school designated for attendance.

Enrolled students requiring special education shall meet the distance requirements stated above for transportation to and from their designated attendance center at the expense of the school district.  Required specialized transportation or other required transportation in the student’s individual education plan, other than to and from the child’s home, and transportation to and from a special education instructional program shall be borne by the special education program.  Required unique transportation according to the student’s individualized education plan to and from the student’s home to the special educational program shall be the expense of the school district whether provided by the school district or by the parent at the request of the school district.

Parents of students who live where transportation by bus is impracticable or unavailable may be required to furnish transportation to and from the designated attendance center at the expense of the school district.  The board may require the parent to transport their children up to two (2) miles to connect with school bus vehicles at the expense of the school district when conditions deem it advisable.  It shall be within the discretion of the board to determine such conditions.  Parents, who transport their children at the expense of the school district, shall be reimbursed at the rate per mile set by the state.

A student may be required at the board’s discretion to meet a school bus vehicle without reimbursement up to three-fourths (3/4) of a mile.

Transportation arrangements made between a neighboring school district shall follow the terms of the agreement.  Students, who choose to attend a school in a school district other than their resident school district, shall provide transportation to and from the school at their own expense.

 

 

Legal Reference:  20 U.S.C. §§14 et seq
                                      34 C.F.R. 300 et seq
                                      §§281.4, 285, 321 (1991)
                                      281 Iowa Admin. Code 41.8, 43

Cross Reference:  603.3    Special Education
                                      702        Transportation

Approved:  4-23-92               
Reviewed:  11-09-20             
Revised:  4-10-00

 

dawn.gibson.cm… Thu, 06/13/2024 - 10:06

702.02 - Student Conduct on School Transportation

702.02 - Student Conduct on School Transportation

Students utilizing school transportation shall conduct themselves in an orderly manner fitting to their age level and maturity with mutual respect and consideration for the rights of the bus driver and the other passengers.  Students who fail to behave in an orderly manner will be subject to disciplinary measures.

The school vehicle driver shall have the authority to maintain order on the school vehicle.  It shall be the responsibility of the driver to report misconduct to the principal.

The principal shall have the authority to suspend transportation privileges of the student or other appropriate discipline.  Students disciplined for misconduct on the school bus or other school transportation shall be accorded appropriate due process.

It shall be the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations for school bus conduct and discipline.

 

 

Legal Reference:  Iowa Code §§279.8, 321 (1991)

Cross Reference:  503        Student Discipline

Approved:  4-23-92              
Reviewed:  11-09-20            
Revised:             

 

dawn.gibson.cm… Thu, 06/13/2024 - 10:07

702.03 - Student Transportation for Extracurricular Activities

702.03 - Student Transportation for Extracurricular Activities

The board in its discretion may provide school district transportation to students for extracurricular activities including, but not limited to, transporting student participants and other students to and from extracurricular events.

Students participating in extracurricular events, other than those held at the school district facilities, shall be transported to the extracurricular event by school transportation vehicles or by another means approved by the superintendent.  In some cases students attending extracurricular events, other than those held at the school district facilities, will be transported to the extracurricular event by school transportation.

Students, who are provided school-sponsored transportation for extracurricular events, shall ride both to and from the event in the school vehicle.  A student’s parent(s) or guardian(s) may personally appear and request to transport the student home from a school-sponsored event in which the student traveled to the event on school-sponsored transportation.

It shall be the responsibility of the superintendent to make a recommendation to the board annually as to whether the school district shall provide the transportation authorized in this policy.  In making the recommendation to the board, the superintendent shall consider the budget of the school district, the number of pupils who would qualify for such transportation, and other factors the board or superintendent deem relevant.

 

 

Legal Reference:  Iowa Code §§281.4, 285.1-.4, 321 (1991)
                                      281 Iowa Admin. Code 41.8, 43

Cross Reference:  603.3    Special Education
                                      702       Transportation

Approved:  4-23-92              
Reviewed:  11-09-20            
Revised:  2-10-97

 

dawn.gibson.cm… Thu, 06/13/2024 - 10:08

702.04 - Transportation Equipment

702.04 - Transportation Equipment

The school district shall purchase transportation vehicles which meet the requirements of the board and the State Department of Education.  The purchase of such vehicles shall be in compliance with board policy.

School district student transportation vehicles shall be inspected by the State Department of Education.  School district transportation vehicles, used to transport students, shall be routinely maintained according to a maintenance schedule developed by the superintendent.

It shall be the responsibility of the superintendent to arrange for the inspection of the school district transportation vehicles requiring inspection and to develop a program for routine maintenance of school district vehicles.

 

 

Legal Reference:  Iowa Code §285.9(3) (1991)
                                      281 Iowa Admin. Code 43.30-.31, 43.41

Cross Reference:  702    Transportation

Approved:  4-23-92              
Reviewed:  11-09-20            
Revised:  2-10-97

 

dawn.gibson.cm… Thu, 06/13/2024 - 10:09

702.05 - School Vehicle Routes

702.05 - School Vehicle Routes

The board has sole discretion to determine the school bus routes for the school district.  The board will review the school bus routes annually.

It shall be the responsibility of the superintendent to develop the school bus routes keeping in mind the safety of the students, the size of the school buses, the length of the route, the cost to the school district, and other factors deemed relevant by the board or superintendent.  The superintendent shall also develop emergency school bus routes that may be necessary due to weather or other conditions.

 

 

Legal Reference:  Iowa Code §285.10(2) (1991)
                                      281 Iowa Admin. Code 43.1

Cross Reference:  702    Transportation

Approved:  4-23-92              
Reviewed:  11-09-20            
Revised:  2-10-97

 

dawn.gibson.cm… Thu, 06/13/2024 - 10:10

702.06 - Discretionary Stops by School Vehicle

702.06 - Discretionary Stops by School Vehicle

The school district is required to provide a certain level of transportation service to its resident students.  The Board has complete discretion to provide additional transportation service to its residents and other students.  This school district transportation service may, at the discretion of the board, make special stops on its bus route as a courtesy to the passengers.  Changes in the bus route for discretionary stops must be reviewed by the board.

It shall be the responsibility of the superintendent to make a recommendation as to whether a school vehicle will make a discretionary stop.  In making this recommendation, the superintendent shall consider the safety of the students, the size of the school buses, the length of the route, the cost to the school district, and other factors as deemed relevant by the Board and superintendent.

 

 

Legal Reference:  Iowa Code §285.10 (1991)
                                      281 Iowa Admin. Code 43.10

Cross Reference:  702        Transportation

Approved:  4-23-92              
Reviewed:  11-09-20            
Revised:  2-10-97

 

dawn.gibson.cm… Thu, 06/13/2024 - 10:11

702.07 - Summer School Program Transportation Service

702.07 - Summer School Program Transportation Service

The school district may use school vehicles for transportation to and from summer extracurricular activities including the community swimming program at Tipton.  The superintendent shall make a recommendation to the board annually regarding their use.

Transportation to and from the student’s attendance center for summer school instructional programs shall be within the discretion of the board.  It shall be the responsibility of the superintendent to make a recommendation regarding transportation of students in summer school instructional programs at the expense of the school district.  In making the recommendation to the board, the superintendent shall consider the budget of the school district, the number of students involved in summer school programs, and other factors deemed relevant by the board or the superintendent.

 

 

Legal Reference:  Iowa Code §285.10 (1991)
                                       281 Iowa Admin. Code 43.10

Cross Reference:  603.2    Summer School Instruction
                                       702        Transportation

Approved:  4-23-92              
Reviewed:  11-09-20            
Revised:  4-10-00

 

dawn.gibson.cm… Thu, 06/13/2024 - 10:12

702.08 - Transportation of Nonresident and Nonpublic Students

702.08 - Transportation of Nonresident and Nonpublic Students

The board has sole discretion to determine the method to be utilized for transporting nonresident and nonpublic students.  Nonresident students paying tuition may be and resident students attending a nonpublic school accredited by the State Department of Education will be transported on an established public school vehicle route as long as such transportation does not interfere with resident public students’ transportation.  Nonresident and nonpublic school students shall obtain the permission of the superintendent prior to being transported by the school district.

Parents of resident students who provide transportation for their children attending a nonpublic school accredited by the State Department of education will be reimbursed for three elementary students and one (1) high school student per family.  The reimbursement shall be set by the state.  This reimbursement shall be paid only if the school district receives the funds from the state.  If less than the amount of funds necessary to fully reimburse the parents of the nonpublic students is received by the school district, the funds shall be prorated.

The charge to the nonresident students shall be determined based on the student’s pro rata share of the actual costs for transportation.  The parents of these students shall be billed for the student’s share of the actual costs of transportation.  The billing shall be according to the schedule developed by the superintendent.  It shall be the responsibility of the superintendent to determine the amount to be charged and report it to the board secretary for billing.

Continued transportation of nonresident and nonpublic school students on a public school vehicle route will be subject to resident public school students’ transportation needs.  The superintendent shall make a recommendation annually to the board regarding the method to be used.  In making a recommendation to the board, the superintendent shall consider the budget of the school district and other facts deemed relevant by the board or the superintendent.

Nonresident and nonpublic school students shall be subject to the same conduct regulations as resident public students prescribed by board policy, and to other policies, rules, or regulations developed by the school district regarding transportation of students by the school district.

 

 

Legal Reference:  Iowa Code §§285.1, .2, .10, .16 (1991)

Cross Reference:  702        Transportation

Approved:  4-23-92              
Reviewed:  11-09-20            
Revised:  2-10-97

 

dawn.gibson.cm… Thu, 06/13/2024 - 10:13

702.09 - Transportation for Non-School Groups

702.09 - Transportation for Non-School Groups

School district vehicles shall be used for transporting students and others to school-sponsored events.  Only in unusual circumstances will the board make the school district transportation vehicles available for transporting local nonprofit entities which promote cultural, educational, civic, community, or recreational activities.

In the event school district transportation vehicles are made available to nonschool groups, it shall be the responsibility of the superintendent to develop administrative regulations for application for, use of, and payment for using the school district transportation vehicles.

 

 

Legal Reference:  Iowa Code §285.1(21) (1991)

Cross Reference:  702        Transportation
                                      1000      Principles and Objectives for Community Relations

Approved:  4-23-92              
Reviewed:  11-09-20            
Revised:  2-10-97

 

dawn.gibson.cm… Thu, 06/13/2024 - 10:13

702.10 - School Bus Safety Instruction

702.10 - School Bus Safety Instruction

The school district shall conduct school bus safe riding practices instruction and emergency safety drills once a year for students who utilize school district transportation.

Each school bus vehicle shall have, in addition to the regular emergency safety drill, a plan for helping those students who require special assistance to safety during an emergency.  This shall include, but not be limited to, disabled students.

School district vehicle drivers are required to attend each safety drill.

Licensed personnel shall be responsible for instructing the proper techniques to be followed during an emergency, as well as safe riding practices.  It shall be the responsibility of the superintendent to develop administrative regulations regarding this policy.

 

 

Legal Reference:  Iowa Code §§279.8, 321 (1991)
                                      281 Iowa Admin. Code 43.40

Cross Reference:  503        Student Discipline

Approved:  4-23-92              
Reviewed:  11-09-20            
Revised:  2-10-97

 

dawn.gibson.cm… Thu, 06/13/2024 - 10:15

702.11 - Transportation in Inclement Weather

702.11 - Transportation in Inclement Weather

School buses will not operate when weather conditions dues to fog, rain, snow or other natural elements make it unsafe to do so.  Because weather conditions may vary around the district, and may change quickly, the best judgment will be used that is possible with the information available.

The final judgment as to when conditions are unsafe to operate will be made by the superintendent.  The superintendent will be assisted by the actual “on location” decisions and reports of the drivers.  Drivers will not be required to operate a bus when, in the opinion of the superintendent, it is unsafe to do so.

A bus driver, each year, will be specially designated to report weather and road conditions by cell phone on any day when requested to do so.  Other drivers and students will be notified by cell phone, text message, TV stations, school website, and social media when school is cancelled or temporarily delayed.  It may be possible that on some occasions the entire district may not be affected by the delays, when weather conditions may vary in different locations.  When school is cancelled because of weather anywhere in the district, all schools will be closed.

When weather conditions deteriorate during the day after school has begun, students will be returned home.  If it is impossible to return the children home, they will be returned to prearranged locations around the district.

 

 

Approved:  4-23-92              
Reviewed:  11-09-20            
Revised:  2-10-97

 

dawn.gibson.cm… Thu, 06/13/2024 - 10:16

712 - Technology and Data Security

712 - Technology and Data Security

The Bennett Community School District recognizes the increasingly vital role technology plays in society.  It is the goal of the district to embrace technology as a resource to further educate our students, and better prepare students for the future.  It is the intent of the district to support secure data systems in the district, including security for all personally identifiable information (PII) that is stored digitally on district-maintained devices, computers and networks.  Technology also has incredible potential to support increased efficiency, communication and growth through collaboration among administration, students, staff, employees and volunteers.

However, with this growth opportunity comes increased potential for valuable sensitive data to become public.  The district takes seriously its responsibility to protect private data.  The purpose of this policy is to ensure the secure use and handling of all district data, computer systems, devices and technology equipment by district students, employees, and data users.

The district supports the use of third-party vendors to perform necessary education functions for the district.  Utilizing third party vendors to outsource functions the district would traditionally perform provides a cost-effective means to deliver high quality educational opportunities to all students.  However, it is paramount that third party vendors with access to sensitive data and PII of district students, employees and data users be held to the highest standards of data privacy and security.

The selection of third-party vendors shall be in accordance with appropriate law and policy.  Third-party vendors with access to PII shall meet all qualifications to be designated as a School Official under the Family Educational Rights and Privacy Act (FERPA).  The board shall ensure that any approved contract with a third-party vendor will require that the vendor comply with all applicable state and federal laws, rules, or regulations, regarding the privacy of PII.

It is the responsibility of the superintendent to develop procedures for the district to enhance the security of data and the learning environment.  The procedures shall address, but not be limited to, the following topics:

Access Control – Access control governs who may access what information within the district and the way users may access the information.  Increased access to secure networks and data will inevitably increase the risk of security compromise to those networks and data.  It is the responsibility of the superintendent to develop procedures for determining which individuals will have access to district networks, devices and data; and to what extent such access will be granted.  System and network access will be granted based upon a need-to-have requirement, with the least amount of access to data and programs by the user as possible.

Security Management - Security management addresses protections and security measures used to protect digital data.  These include measures related to audits and remediation, as well as security plans for responding to, reporting and remediating security incidents.  It is the responsibility of the superintendent to develop procedures to govern the secure creation, storage and transmission of any sensitive data and personally identifiable information (PII).  The superintendent or designee shall implement network perimeter controls to regulate data moving between trusted internal resources to external entities.

Technology and Data Use Training – Technology and data use training addresses acceptable use best practices to safeguard data for students, employees and staff.  It is the responsibility of the superintendent to develop procedures for creating and administering a training program on proper data and technology use.  The training shall address the proper use and security of all district owned or controlled technology, devices, media and data.  Training should be administered to all district data users.  The training program should be updated and presented to the school board for approval on an annual basis. 

In furtherance of this policy, the superintendent or designee shall be responsible for overseeing district-wide data and technology security, to include development of standards and procedures and adherence to the administrative procedures defined in this document. 

 

 

Legal Reference:  20 U.S.C. §1232G; 34 C.F.R. Part 99
                                      47 U.S.C. §254
                                      20 U.S.C. §6777
                                      Iowa Code §§279.70; 715C

Cross Reference:  401.13  Staff Technology Use/Social Networking
                                       506.1    Student Records
                                       605.4    Technology in the Classroom

Approved:  1-14-19              
Reviewed:  1-14-19              
Revised: 

            

 

dawn.gibson.cm… Thu, 06/13/2024 - 10:28

712.01 - Security Requirements of Third-Party Vendors Regulation

712.01 - Security Requirements of Third-Party Vendors Regulation

The District must ensure proper safeguards and procedures exist to use third-party vendors as a resource to further educational functions.  The following procedures shall be used to investigate and contract only with qualifying third-party vendors for the performance of necessary educational functions of the district; and to ensure that third-party vendors meet the required standards to be designated un the Family Educational Rights and Privacy Act (FERPA) as a School Official to handle personally identifiable information (PII) within the district.

Third–party vendors may be designated by the district as a School Official when the vendor:

  1. Performs an institutional service or function for which the school or district would otherwise use its own employees;
  2. Has met the criteria set forth in the district’s annual notification of FERPA Rights for being a school official with a legitimate educational interest in the education records;
  3. Is under the direct control of the district regarding the use and maintenance of education records; and
  4. Uses education records only for authorized purposes and may no re-disclose PII from education records to other parties (unless the provider has specific authorization from the district to do so and is otherwise permitted by FERPA).

 Third party vendor data use requirements shall include, but not be limited to the      following:

  1. The vendor implement and maintain security procedures and practices consistent with current industry standards; and
  2. The vendor be prohibited from collecting and using PII for:
  1. Targeted advertising;
  2. Amassing a profile about a student or students except in furtherance of educational purposes;
  3. Selling or renting PII for any purpose other than those expressly permitted by law; and
  4. Disclosing PII for any purposed other than those expressly permitted by law.

 

dawn.gibson.cm… Thu, 06/13/2024 - 10:32