It shall be the responsibility of the school board to annually appoint a board secretary.
A school board secretary shall be appointed from the district staff, other than a position requiring a teaching certificate, or from the public at the board meeting held each year after July 1 and no later than August 15, to serve a one (1) year term of office. To finalize the appointment, the board secretary shall take the oath of office at the meeting at which the individual was appointed or no later than ten (10) days thereafter.
It shall be the responsibility of the secretary, as custodian of the school district records, to preserve and maintain the records and documents pertaining to the business of the board of directors, to keep complete minutes for special and regular board meetings, to keep a record of the results of regular and special elections, to keep an accurate account of school funds, and to sign warrants drawn on the school funds after board approval. The secretary shall also be responsible for filing the required reports with the State Department of Education.
In the event that the secretary is unable to fulfill the responsibilities set out by the board and the law, the secretary to the superintendent shall assume those duties until the board secretary is able to resume the responsibility or a new secretary is appointed.
The secretary shall be covered by the single blanket bond that covers the employees of the district. The cost of the bond will be paid by the school district.
Legal Reference: Iowa Code §§277.27, 279.3, .5, .7, 291.2-.4, .6-.11, .15 (1991)
281 Iowa Admin. Code 12.4
Cross Reference: 202.2 Oath of Office
206.4 Treasurer
Approved: 2-10-92
Reviewed: 7-10-23
Revised: 7-13-20
